Collection and Use of Personal Data
To enable the processing of papers submitted for editorial review, the AMEM collects personal data including author names, ORCID IDs, email addresses, affiliations, phone and fax numbers, and other details in order to accurately identify the authors. As the controller, CALAS has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed.
The terms noted below provide details of how personal data are collected and used for the express purposes of preparing and publishing content, which include but are not limited to reviewing, editing, processing, publishing, hosting, billing for, and indexing content as part of routine publishing processes, as well as online article purchasing services through secure measures. In using the AMEM site, as well as the dedicated submission system known as ScholarOne ManuscriptsTM, authors, referees, editors and users agree to the privacy terms stated below.
As an author, referee, or site user, if you have any objections to any of the policies noted herein, you should not use our journal sites or any related services, including the manuscript submission system related to our sites.
Specifics related to the collection and use of personal data:
• Personally identifiable information: The collection of author and referee details is required for accurate identification in the manuscript submission system, and is necessary for communication with editorial and production staff. Personal data collected at the time of submission are also used to register authors and referees for accounts within the submission system. Visitors to the journal sites may choose not to supply personally identifiable information, but this may prevent the use of some or all of the features and functionality of the sites. The use of the Internet pages of the AMEM is possible without indication of personal data; however, if a data subject wants to use special services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
• Aggregated data: Data about the collective behavior of visitors to our sites may be aggregated and displayed. However, personally identifiable information is never disclosed other than as described herein.
• Accessing and removing personally identifiable data: Users can request that any data they have provided to us be removed from our servers and computer networks by emailing firstname.lastname@example.org and making the request. Note that the request must come from the email address that is registered for the record in question.
• Referee data: The collection of details about manuscript reviewers in the journal’s manuscript submission system is required for proper solicitation of reviewers as well as appropriate editorial staff engagement in the processing of decisions on manuscripts submitted. Referee information will be held indefinitely but never shared with other parties, apart from other select journals with explicit permission of the referees.
• Author data: Author details are captured from our manuscript submission system and used in the processing and publication of articles. Where appropriate, they are also shared confidentially with the journal production staff at CALAS and the contracted publishing partner Wiley. Minimal author metadata are shared confidentially with contracted third-party vendor(s) to permit article composition, including metadata capture, delivery of page proofs to the corresponding author, resolution of queries to the journal production staff, and the sharing of metadata as part of routine indexing of published content in professional publishing databases such as PubMed, PubMed Central, Web of Science, Crossref, ORCID, etc.
• Editor and editorial advisory board member data: The collection of details about editors and editorial advisory board members in the AMEM’s manuscript submission system is required for appropriate editorial staff engagement in the processing of decisions on manuscripts submitted. Editor and editorial advisory board member information will be held indefinitely but never shared with other parties.
• Third-party sharing: Author metadata are shared with third-party vendors solely for the creation of articles and indexing services. Search engines index content directly from published content on our journal website.
• Personal data stored in manuscript submission system: Author and reviewer account profiles, with identifiable personal details, are preserved in the journal’s manuscript submission system after the processing of a specific article and are visible only to authorized staff within ScholarOne ManuscriptsTM, CALAS and, where appropriate and with permission of the authors or referees, with directly affiliated partner journals. Email addresses or other personal information are never sold to third parties or shared for profit.
• Invoice/billing cycle: Author’s financial details are used by Wiley as the CALAS affiliated publisher staff expressly to collect author fees related to article publication. Credit card and purchase order information is used solely for the processing of payments for such purchases. Credit card information is not stored by either Wiley or CALAS.
• IP addresses are used for statistical purposes including geographical data and are not used to identify individuals.
• At times, information may be disclosed under the strictest confidentiality to CALAS consultants as required for internal business reviews and consultations on research integrity or ethics.
• All other personal information collected at the manuscript submission stage, at any point during the journal article production process, or on pages that offer to authors or site users additional alerting, announcement or other services is used expressly for the stated purpose.
Last update: June 18, 2019